A calendar of visits
Schedule visits in the home, the clinic, by telehealth, in the community or at school, and follow each one from scheduled to completed, cancelled or no-show.
ABA practice management software with every feature in one place
Data collection, ABC data, QABF and FAST, scheduling, session notes with e-signature, insurance claims sent to Availity, assessments, a caregiver portal and BACB fieldwork tracking. One system for the whole practice, on the web and in the iPhone, iPad, Mac and Android apps.
Data collection: every way to collect it, and every way to see it
ABA runs on data, so Nūr Evoke takes it the way each program needs it, in the session, on any device, and turns it into the graphs, charts and grids that BCBAs use to make decisions. Nothing is typed in twice.
Session data
Trial-by-trial data
Tap correct or incorrect for each trial, and watch percent correct build as the session goes.
See it with graphs →Frequency and rate data
Count behaviors with one tap, time-stamped, and graph the count for every session.
See it with graphs →Duration and latency data
Time behaviors with a built-in timer, or enter a time by hand. Duration, duration with frequency and latency.
See it with graphs →Interval recording
Tap occurred or not occurred for each interval, and see the percent of intervals.
See it with graphs →Task analysis and prompt levels
Break a skill into steps and score each step by prompt level, with a live percent independent.
See it with graphs →Behavior and function
Behavior analysis
See when behaviors happen, by day and hour, on a heat map built from time-stamped taps.
See it with graphs →ABC data
Record the antecedent, behavior and consequence of every episode, tag it, and see the counts on charts.
See it with graphs →QABF
Send the QABF to caregivers and teachers, then see the five function scores on a graph.
See it with graphs →FAST
Send the FAST to caregivers and teachers, then see the Yes counts for five rows, one bar per informant.
See it with graphs →Caregivers and assessments
Caregiver data
Ask parents and teachers to record observations, and see their numbers on the same graph.
See it with graphs →ABLLS-R
Track ABLLS-R scores over up to four rounds, with the color-stacked grid and totals drawn for you.
See it with graphs →AFLS
Track all six AFLS modules over up to four rounds, with the grid and totals drawn for each.
See it with graphs →VB-MAPP
Track the VB-MAPP Milestones, Barriers and Transition assessments across four rounds with the form drawn for you.
See it with graphs →A few of the graphs
Samples with made-up data, drawn the way Nūr Evoke draws them from what you record. Each page above shows its own.
- Session data
- Caregiver data
- Mastery criterion
- Fewer More
- Parent · Oct 14
Scheduling and visits
Put every session on one calendar, and keep the time that is billed on the record.
ScheduleOct 12 – 16ListWeekMonth Schedule visit
Mon 12 Tue 13 Wed 14 Today Thu 15 Fri 16
8 AM9 AM10 AM11 AM12 PM1 PM2 PM3 PM
Client A.8:30–10:30
Client B.12:00–2:00
Client C.9:00–12:00
Client D.1:00–2:30
Client A.8:00–10:00
Client E.11:00–1:00 Tele
Client B.1:30–3:00
Client D.9:00–11:00
Client C.12:00–3:00
Client E.8:30–10:30
Client A.11:00–1:00
Care teams
Assign RBTs and BCBAs to each client. Staff see the clients they are assigned to, and BCBAs see the RBTs they supervise.
Clock-in and clock-out times
Scheduled and actual times sit with every visit, and a reason is recorded when times are corrected, so the time you bill is documented.
Authorizations
Keep each client’s authorizations by payer and billing code, and see how many units have been used and how long coverage runs.
Visit logs
Review clock-in and clock-out activity across the practice in one list.
Reminders by email
Staff are reminded about notes that are waiting, and an admin can switch each kind of email on or off.
Session notes and e-signatures
A note is built from the session itself and is checked for completeness before anyone signs it.
J. M.Session note · J. M.Tue, Oct 14 · Direct therapy 2:00–5:00 PMDraft
Targets
Mand for item8/10 correct
Imitate motor actions6/10 correct
Tact common objects9/10 correct
Wait for turn5/8 correct
Observations
Client engaged well during table-top work. Needed brief reminders to wait for turn; response to reinforcement was strong.
Readiness check
Data captured
Observations written
Parent signature
Sign noteE-signature
Therapist 1 · signed electronically
Tied to the visit
Each note belongs to its visit and carries that visit’s data, times and signatures.
A readiness check
The note lists what is still missing, such as data, the clinician’s own observations or the parent signature, before it can be signed.
Electronic signatures
Clinicians sign with a saved e-signature after completing e-sign consent. Parents and guardians sign on the device or remotely.
BCBA review and analyst notes
Supervisors review the notes of the RBTs they oversee, approve them or send them back, and write analyst notes of their own.
A queue of notes to finish
See which notes are unsigned or waiting for review, so nothing is discovered missing at audit time.
Audit packet
When a payer asks for records, pull the notes, signatures, authorization and visit details for a claim together.
Eligibility and claims, sent to Availity
Go from a signed note to a paid claim without leaving the app, through your practice’s own Availity account.
Claim · Client A.Payer 1 · Dates of service Oct 14–15 Claim check passed
Prepared
Validated
3 Submitted via Availity
4 835 posted
DateCPTServiceUnitsAmount
Oct 1497153Direct therapy (RBT)12$240.00
Oct 1497155Protocol modification4$104.00
Oct 1597153Direct therapy (RBT)8$160.00
Total24$504.00
Download CMS-1500 Submit to Availity
Send claims to Availity
Prepare claims from completed, signed visits and send them to Availity from Nūr Evoke as CMS-1500 / 837P claims over a secure SFTP connection.
Check eligibility with Availity
Check a client’s coverage with Availity from the client’s record, before the first visit and whenever coverage changes.
Acceptances and payments read back
Availity’s acknowledgments mark each claim as accepted or rejected, and payment (835) files are read in to post what was paid, so every claim shows where it stands.
Secondary insurance
Handle a second payer with coordination of benefits, sending the secondary claim after the primary pays.
Authorization coverage by billing code
See how long a client is covered for each billing code, and how many units have been used, so a gap in authorization is seen before it reaches a claim.
Payers, codes and billing provider
Set up your payers, billing codes and billing provider details once, and claims use them every time.
Family billing
Track what a family owes for their share of the cost, with invoices and balances, and let families see them in their portal.
Revenue and analytics
See revenue, what is outstanding and how the practice is doing, from the same records the claims came from.
Clinical documents, plans and libraries
Write the documents a case needs once, and reuse the programs behind them.
Assessments, plans and reports
Draft assessments, treatment plans, progress reports, competency checks and discharge summaries for each client, with drafts saved as you type.
Program library
Build programs and task analyses once, keep them in a library and reuse them across clients.
Interventions library
Keep a library of interventions and strategies, and attach them to the targets they support.
Client documents
Keep each client’s documents with their record, with access limited by role.
A portal for parents and caregivers
Families see what they need and take part, without phone calls or paper.
Sessions and signatures
Caregivers see upcoming and past sessions and sign notes from their own device.
Caregiver Data requests
Ask a caregiver to record a few observations, and see their answers next to the session data.
Questionnaires
Send the QABF or the FAST to caregivers and collect their answers in the portal.
Private links for teachers
Send a teacher a private link to record observations. They do not need an account.
Billing for families
Families can see invoices and balances for their share of the cost.
More than one child
A caregiver with several children switches between them in one portal.
BACB fieldwork tracking for trainees
Everything a trainee and a supervisor need to keep fieldwork on track for the BACB.
A fieldwork log
Trainees log independent and supervised time with start and end times, and visits can add to the log.
Supervision contacts and observations
Record what each supervision meeting covered and whether a client observation took place, in person or by video.
Progress against the requirements
See the month’s hours and the contacts and observations still needed, under the BACB rule set the trainee follows.
Monthly forms with signatures
Prepare the monthly verification form, collect signatures and keep it with the trainee’s record.
An hours planner
See what a month of a chosen number of hours would need, before the month starts.
Contracts and documents
Keep the supervision contract and the supporting documents with the trainee.
Staff, supervision and payroll hours
Know who is credentialed, who is supervised and what hours were worked.
Staff and credentials
Keep each clinician’s credential, license and details in one record, with their role in the app set by their credential.
Supervision tracking
See how much supervision each RBT has received, so nothing falls behind.
Company users and roles
Invite people, give each a role (admin, BCBA, RBT, biller or read-only) and lock or deactivate a login in one click.
Hours and pay periods
Pay rates and the hours worked in each pay period, ready for your payroll.
Telehealth with Google Meet
Run a visit by video without another tool to log into.
Wednesday, Oct 14
8:00 AMClient A. In person
11:00 AMClient E. Telehealth
1:30 PMClient B. In person
Telehealth
Direct therapy · Client E.
Wed, Oct 14 · 11:00 AM – 1:00 PM
Join telehealthAttendees
T1ClinicianBCSupervising BCBACGCaregiver
Telehealth session
A Google Meet link on the visit
Schedule a telehealth visit and the Google Meet link is created through your practice’s own Google Workspace account.
The parent joins from the same place
Parents open the visit and join the call, and sign the note afterwards.
Security and HIPAA
Client information is protected at every step, and every access is on record.
Audit logToday
TimeRoleActionRecord
10:42 AMAdminViewed client recordClient A.
10:31 AMBCBAUpdated session noteNote · Client B.
10:12 AMBillerExported claimClaim · Client C.
9:58 AMRBTViewed client recordClient D.
9:40 AMBillerViewed authorizationClient C.
9:15 AMBCBAUpdated session noteNote · Client E.
9:02 AMAdminViewed client recordClient B.
Role-based access
AdminFull access
BCBAClinical
RBTAssigned clients
BillerBilling
Read-onlyView only
CaregiverPortal
Every view and change is logged.
An audit log of every access and change
Every view and change of a client record is written to the audit log, and admins can search it.
Role-based access
Each person sees only what their role and assignments allow, and each practice’s data is separate from every other practice’s.
Strong sign-in
Sign in with an authenticator app or a passkey, with a unique login for every person.
Encrypted on AWS
Data is encrypted at rest and in transit on HIPAA-eligible AWS services.
A BAA before you start
Every practice signs a business associate agreement before using Nūr Evoke.
Works with the tools you already use
Nūr Evoke connects to the services a practice depends on, rather than asking you to replace them.
Availity
Send claims, check eligibility and read payments back, with your practice’s own Availity account.
Google Meet and Google Workspace
Telehealth links are created through your practice’s Google Workspace.
CollectEsign
Send intake forms and other documents for e-signature with CollectEsign, and open it from Nūr Evoke without signing in again.
Reminders and requests go out by email from your practice’s name.
Frequently asked questions
Does Nūr Evoke support ABC data, the QABF and the FAST?
Yes. Record ABC data for every episode, with categories and charts. Send the QABF or the FAST to caregivers and teachers, or enter the answers yourself, and see the scores on a graph. Nūr Evoke scores and draws them, and your BCBA makes the interpretation.
Can Nūr Evoke send claims to Availity?
Yes. Prepare claims from completed, signed visits and send them to Availity from Nūr Evoke as CMS-1500 / 837P claims over a secure SFTP connection. You can also check a client’s eligibility with Availity and read acknowledgments and payments back in. It uses your practice’s own Availity account.
What kinds of ABA data can I collect?
Trial by trial, frequency, rate, duration, duration with frequency, percent correct, interval and latency, plus task analyses scored by prompt level, an ABC data sheet, behavior occurrences with times, caregiver data, QABF and FAST questionnaires and skills assessments such as the ABLLS-R, AFLS and VB-MAPP.
How is the data shown?
On a graph for every target, with mastery status, in a behavior analysis heat map by day and hour, in ABC charts, in skills grids and inside the session note. Charts and grids can be printed or saved as images.
Can my team use it on phones and tablets?
Yes. Nūr Evoke runs in the browser on any device, and there are apps for iPhone, iPad and Mac and for Android phones and tablets. See the apps page for how each one looks.
Is Nūr Evoke built for HIPAA?
Yes. Every access and change is audited, access is limited by role, data is encrypted on AWS and every practice signs a business associate agreement before starting.
Do you include the ABLLS-R, AFLS and VB-MAPP content?
No. Nūr Evoke stores the scores you enter and draws them in grids. You score from your own licensed copy of each assessment. The assessment names are trademarks of their owners.
Can parents and teachers take part?
Yes. Parents have a portal where they see sessions, sign notes, answer caregiver data requests and questionnaires and see invoices. Teachers can record observations through a private link with no account.
Can I try it before I decide?
Yes. Request a demo and we will walk you through it with your own practice in mind.
Use it where you work
See it with your own practice in mind
Request a demo and we will walk you through it.